Time Card Calculator

Shifts and Breaks

The time card calculator totals paid minutes from each shift, subtracting unpaid breaks. Paid breaks stay in the total. Enter the shift’s start date and use 24-hour times.

A finish earlier than the start means the following day. A shift from 22:00 to 06:00 lasts eight clock hours. With a 30-minute unpaid break, it contributes seven hours and 30 minutes, or 7.5 decimal hours.

The calculator flags overlapping shifts and a break longer than its shift. Equal start and finish times need correction because they could mean no work or a full day. Each shift must finish within the selected period.

Break entitlements depend on the applicable award or agreement. The Fair Work Ombudsman’s breaks guidance explains where those rules come from. Select the paid status that applies to the worker.

This calculation uses the clock times you enter. For a shift crossing a daylight saving change, establish the actual paid hours separately before entering payroll.

Hours to Decimal Hours

Divide paid minutes by 60 to get decimal hours. Seven hours and 30 minutes is 450 minutes, so 450 divided by 60 gives 7.5 hours.

Correct decimal entry: 7.5 hours means seven hours and 30 minutes. Incorrect decimal entry: 7.30 means 7.3 hours, which is seven hours and 18 minutes.

The calculator adds exact minutes before converting the period total. Hours by shift and the headline show up to two decimal places. The download keeps exact paid minutes beside a six-decimal conversion so rounding each shift cannot change the underlying total.

An optional hourly rate multiplies the exact period hours. The estimate appears in whole dollars, while the CSV keeps cents. It excludes overtime, penalties, allowances, superannuation and tax withholding.

Review the Period Total

The example starts with two shifts in different weeks of a fortnight. Each runs from 09:00 to 17:00 with a 30-minute unpaid break. The total is 900 paid minutes, or 15 hours.

For a fictional worker’s complete fortnight, ten shifts with those same hours total 4,500 paid minutes, or 75 hours. At an entered flat rate of $32.75, the arithmetic gives $2,456.25. The whole-dollar estimate displays $2,456.

If one of those breaks was paid, the corrected total is 75.5 hours. A duplicated shift produces an overlap error. A 90-minute break on a one-hour shift also needs correction before the timesheet can be downloaded.

Choose the period start and add each shift once. Review the dates against the roster, confirm break status and resolve the marked entries. Download the CSV to keep the shift details and period total for payroll review.

The CSV is a calculation worksheet. Keep the employer’s required employment records under the Fair Work Ombudsman’s record-keeping requirements. Apply the worker’s award or agreement before using the hours to calculate pay.

Entries stay on this page in your browser. The calculator sends no shift details to Tax Genie and saves none in browser storage.