Annual Leave Calculator
Estimate annual leave accrued and reconcile the balance after leave taken.
Hours and period
Exclude overtime. Use the ordinary hours that accrue leave.
Include paid leave. Enter a part-week as a decimal.
Usually 4; use 5 for qualifying shiftworkers or your higher entitlement.
Balance and work pattern
Deduct only annual leave used in this period.
For unequal days, choose the day length you want to compare.
Holiday pay
Hours for this paid absence, separate from the accrual period.
Leave loading settings
Example: 8 hours. Enter only hours eligible for loading.
Example: $32. Use the pay base required by the award or agreement.
Example: 17.5%. Use zero when loading does not apply.
20 hours
Before adding the opening balance or deducting leave taken.
2.5 days
36 hours
4.5 days
$256.00
$44.80
$300.80
National-system estimate using 52 weeks per year and unchanged weekly hours. Days use your reference workday. Figures display two decimals at most.
Ordinary Hours and Accrual
This annual leave calculator estimates accrued hours as ordinary weekly hours multiplied by weeks that accrue leave, then multiplied by annual entitlement divided by 52. It keeps intermediate figures unrounded.
Under the national workplace relations system, permanent full-time and part-time employees receive at least four weeks of annual leave each year. Casual employees do not receive paid annual leave. Qualifying shiftworkers receive five weeks. An award or agreement can provide more.
The same formula applies to part-time work. A 38-hour ordinary week produces 152 hours over 52 weeks at a four-week entitlement. A 40-hour attendance week does not establish 40 ordinary hours. This estimator accepts up to 38 ordinary weekly hours.
Include paid annual leave and other periods that count towards accrual. Exclude unpaid leave that does not count. The Fair Work annual leave guidance explains which absences count. If weekly hours change, calculate each period separately and carry its closing balance into the next period.
The 52-week method is a payroll estimate, so a system using exact calendar-year fractions can differ slightly. This tool covers national-system entitlements. State-system employees, including some Western Australian employees, need the rules that apply to their employment.
Hours, Days and Leave Taken
Equivalent days equal accrued hours divided by the reference workday you enter. A reference day is a comparison unit. When rostered days have different lengths, the actual hours scheduled for each absence determine the hours deducted.
The closing balance equals opening hours plus accrued hours less leave taken. Divide that closing balance by your reference workday to convert it to days. Enter an existing balance in the opening field to reconcile it. A negative result remains visible so you can identify leave taken in advance or a payroll discrepancy.
Deduct annual leave hours actually used in the period. Public holidays within annual leave do not reduce the balance for those hours. The Fair Work annual leave fact sheet explains the minimum entitlements and rules for taking leave.
A Payroll Balance Example
A fictional part-time employee works 20 ordinary hours each week: two eight-hour days and one four-hour day. Over 13 accrual weeks, a four-week annual entitlement earns 20 hours. The calculator shows 2.5 reference days when you enter eight hours as the workday.
An opening balance of 24 hours and eight hours of annual leave taken leaves 36 hours, or 4.5 eight-hour reference days. Changing the reference workday to four hours shows five accrued reference days and nine closing-balance reference days. The accrued 20 hours and closing 36 hours stay the same.
For a full week away on that roster, deduct 20 hours. For one four-hour day away, deduct four hours. Reconcile the hours against the payroll record before completing the pay run.
Your entries stay on this page. The calculator sends no employee details or hours to Tax Genie and saves none in browser storage.
Holiday Pay From a Leave Balance
Holiday pay equals the paid leave hours you enter multiplied by the ordinary hourly rate. Choose the hours for the absence from the employee’s balance. The pay inputs do not deduct hours from that balance.
The calculator shows ordinary holiday pay and leave loading separately, then adds them as gross holiday pay before tax. Each pay line rounds to cents. The opening example uses eight paid leave hours at $32 an hour, giving $256.
To calculate leave loading, multiply eligible loading hours by the supported hourly pay base, then multiply by the loading percentage divided by 100. Eight eligible hours at a $32 base and 17.5% give $44.80. Gross holiday pay is $300.80.
Those loading figures are fictional inputs, not a decision about the employee’s entitlement. Enter the base and rate supported by the applicable award or agreement. Some rules compare loading with other payments, so complete that comparison before entering the supported rate.
Check that the eligible hours match the absence and that the loading base matches the payroll rule. Recalculate each pay line separately and compare the cents with payroll. Leave loading explains eligibility, tax, superannuation and termination treatment.
A paid absence on a public holiday differs from working on that day. Annual leave hours exclude public holidays that fall within the leave period. Use the Fair Work award-pay calculator for worked-holiday penalties and the redundancy pay calculator for gross final-pay entitlement totals.
Fair Work’s annual leave payment guidance explains base pay and award or agreement variations. This calculator applies your entered percentage only. It does not choose an award or calculate tax, superannuation or worked-holiday penalties.