ASIC Form 492: How to Correct a Lodged Document

ASIC Form 492 requests correction of an error in a document ASIC has already processed. Use it when the details were wrong when lodged. A later change needs a change notice, even if you discover it while onboarding the client.

What Form 492 Corrects

Form 492 corrects previously lodged information, including typing mistakes and incorrect officeholder birth details. Examples include a misspelt director’s name, a wrongly entered birth date or a typed address error.

ASIC’s guidance on correcting company details also allows correction of some dates of changes. A director’s cessation date has a separate correction procedure.

The Form 492 guide excludes events omitted from an earlier document. An appointment, address move or share transfer left out of a notice needs a new change notice. If the notified event never happened, the earlier document needs withdrawal. Form 492 cannot turn an omitted event into a typing correction.

Start with the lodged document, not just the register entry. The document shows what the company told ASIC and identifies the error you need to explain.

Form 492 or Form 484: Choosing the Right Form

Choose Form 492 when the information was wrong at lodgement. Use a change of company details notice, commonly called Form 484, when correct information subsequently changed.

These fictional examples show the difference:

Situation	What happened	Correct action
Incorrect birth details	The director’s birth date was typed wrongly in the appointment document.	Request correction through Form 492 and support the correct details.
Later address change	The director’s address was correct when lodged, but the director later moved house.	Lodge a change of company details notice for the move.

Use the Form 484 guide for a genuine change. Preserve the actual event date and the original lodgement history. A correction cannot be used to disguise a change reported late.

Lodging Form 492 does not automatically cancel late fees on the original document. ASIC’s late-fee guidance treats a fee review or waiver as a separate request. Keep the original fee payable unless ASIC changes its assessment. The ASIC fees guide explains the separate obligations.

How to Complete and Lodge Form 492

Have the original document number, form number and lodgement date ready. Obtain the client’s confirmation and records supporting the correction before preparing the request.

1. Identify the company. Enter its company name and Australian Company Number (ACN). Check that the portal shows the correct entity before continuing.
2. Identify the original lodgement. Enter ASIC’s document number, the form number and the date it was lodged. Retrieve missing details from the company’s lodged-document list.
3. Describe the correction. Name the affected field, explain what was entered wrongly and state the correct information. Distinguish a birth-date error from a correction to an event date.
4. Attach supporting records. ASIC’s correction guidance requires documents supporting the request. For an event-date correction, attach evidence of the company’s decision, such as minutes or a resolution. A current director or secretary must authorise that evidence with a signature, date and capacity.
5. Obtain authorisation. For an ordinary company, a current director or secretary signs Form 492. An ASIC registered agent can lodge it online with the authorising officeholder identified. Retain signed documents under ASIC’s Electronic Lodgement Protocol.
6. Lodge and retain the acknowledgement. Use the registered agent portal for online lodgement. Check that ASIC has accepted the request and save its reference with the original document number.

ASIC’s registered-agent correction guide follows that order. The ASIC registered agent guide explains acting for company clients.

For the Form 492 PDF download and alternative lodging routes, use ASIC’s official form page. If you cannot lodge online, it permits a signed PDF emailed to lodgement@asic.gov.au. Include Form 492 and the original document number in the subject. Send supporting evidence as PDFs and keep the email within 10 MB. Post is a fallback if the other options are unavailable.

The request describes the correction to the existing document. ASIC’s instructions require supporting records, rather than a routine replacement copy of the whole original form. Include further material if ASIC asks for it.

Form 492 normally has no lodgement fee. ASIC’s fee schedule preserves an exception where the correction reveals a fee the correctly lodged original document would have attracted.

Errors to Look for When a Company Client Comes on Board

Compare the client’s answers with ASIC information and the company’s records before treating a mismatch as a lodgement error. Ask which details were correct at the original event and whether anything changed afterwards.

Use the guide to ordering a company extract to obtain the appropriate record. Work through these checks:

• Compare officeholder names and birth details with the client’s confirmed information and supporting records.
• Check the registered office against the client’s form and the company’s address records.
• Compare the share structure and members shown in ASIC information with the company’s own share and member records.
• Check officeholder addresses through authorised company records or portal information. Officeholder residential addresses are absent from ASIC company extracts.

Keep the client’s written confirmation on file. Record the incorrect field, the original document number and why the matter is a correction or a later change. Add the evidence, authorising officeholder and lodged request reference to the onboarding notes. Assign someone to check the outcome.

After Lodging: Confirming the Correction

Confirm that ASIC has processed the request, then order a fresh company extract and compare the affected fields. For details excluded from extracts, check the relevant authorised company record or portal information instead.

An acknowledgement proves receipt or acceptance of the lodgement. It does not prove every requested correction appears on the register. Keep the task open until the corrected information matches the evidence.

If ASIC rejects an online request, read the rejection, correct the identified error and resubmit through the portal. If ASIC asks for more evidence, reply against its reference with the records supporting the disputed detail. Check that the document number points to the intended lodgement. Reconsider the form choice if ASIC identifies a later change or an omitted event.

Update the corrected information in the practice’s client records and tax software. Keep the previous value in the correction history so staff can explain the difference. Close the onboarding task when the ASIC record and the practice’s records agree.